Business Letters / November 30, 2018 / Gina Pennington
If you are writing for customers do not use business jargons that they may not understand. Use the Appropriate Font Forget Comic Sans and other fonts that look "cute." Business correspondence should look crisp and formal. Standard fonts for these letters include Times New Roman and Arial. Your font should not go beyond 12 pt except if you are using a really small font. Large fonts look unprofessional and sloppy. Of course it goes without saying that all business letters should be typed and never handwritten. One needs to pay special attention to the language while writing a business letter. It should be formal and even sensitive issues should be addressed with proper care and ensure that it does not come across as offensive. For example in case of complaint letters.
When in doubt don t risk embarrassment; phone the organization concerned and ask. Some people borrow an awful technique from email and use a person s whole name in the salutation e.g. "Dear Suzan St Maur." I don t know about you but this irritates the h*ll out of me and I would not recommend it. So when your letter is addressed to "Mr J C Jennings" your salutation is "Dear Mr Jennings." If the information you have is simply "Joanna C Jennings" you can probably take a chance and write a salutation of "Dear Ms Jennings." I don t know many male Joannas but don t count on it... Writing business letters is a skill that a person should have since it involves creating formal correspondences concerning your company product or service.
Complaint Letter: This letter is attributed to report a complaint or an error in any document work profile or action. It can be denoted as a legal document to report a compliant. Inquiry Letter: This type caters to fulfill the request or inquiry made by someone. The key purpose is to resolve the queries and questions in the mind of the writer. Order Letter: This type of letter is used to place an order for something. In companies and organizations if anything falls short then an order letter has to be sent across. It is also known as a purchase order or a correspondence between business and a vendor. Response Letter: This letter is written in reply to the one received by someone. When there is any kind of request job application or advice request a response letter is written as a reply for those.