Business Letters / November 30, 2018 / Lea Melton
When in doubt don t risk embarrassment; phone the organization concerned and ask. Some people borrow an awful technique from email and use a person s whole name in the salutation e.g. "Dear Suzan St Maur." I don t know about you but this irritates the h*ll out of me and I would not recommend it. So when your letter is addressed to "Mr J C Jennings" your salutation is "Dear Mr Jennings." If the information you have is simply "Joanna C Jennings" you can probably take a chance and write a salutation of "Dear Ms Jennings." I don t know many male Joannas but don t count on it... Writing business letters is a skill that a person should have since it involves creating formal correspondences concerning your company product or service.
Hence their search phrase of "business letter". I often get e-mails from people asking me if I have any business letter templates or if I can write them a business letter. Invariably I have to reply to them asking "what type of business letter what is the specific purpose"? The fact is; "business letter" is a very general term that can mean one of many different specific letter types. Accordingly the rest of this article is going to explain exactly what business letters really are. Despite the widespread use of e-mail in commerce today traditional business letters are still the main way that the majority of businesses officially communicate with their customers and other businesses.
Formal language should be used throughout this type of business letter. Do not keep the reader waiting keep the letter concise with the main purpose written in the first few lines. State the information you need and explain how the authority can be of assistance. Letter Of Complaint This letter is written as a means of expressing one s dismay at the actions of the recipient. An example of a letter of complaint would be a citizen writing to a local or regional authority about pollution in the area. In a complaint letter the problem(s) should be mentioned immediately. All citizens have the right to complain about a situation that is intolerable.